Teaching Staff Mobility
Teaching staff mobility offers the possibility for lecturers to visit a host university to provide instruction or teach a course that is already part of the host university’s curriculum.
- The guest lecturer must be employed at his/her university of origin.
- Visiting lecturers must provide instruction in the same subject area that they teach at their home university.
- The instruction should be part of the local curriculum or take the form of additional workshops or lectures. The main purpose of the lecturer’s visit must be teaching (although spare additional time can be spent on research collaboration or meeting with colleagues and exchange students).
- Excluded activities: participation in congresses and lectures for colleagues. The beneficiaries of the teaching staff mobility shall only be students and PhD candidates.
- The guest lecturer(s) must take care of their own health, liability and accident insurance for the duration of his/her visit at the host university and provide the host university’s Erasmus institutional coordinator with a copy of their insurance policy.
- The host university coordinator will sign and issue a confirmation of the guest lecturer’s teaching activities on the last day of their stay.
Incoming Mobility (visits to HSE University)
If you are planning a teaching visit to the HSE University, please take the following steps:
- Contact the Erasmus institutional coordinator at your home university directly to enquire about the possibility and timing of your visit. The coordinator will consult with you on funding availability and the timeframe for your visit.
- Get in touch with the prospective faculty of the host university (a list of HSE faculties and institutes can be found here).
- Ask the faculty to issue an invitation letter (this is a formal document that contains your full name and position, the planned dates of your visit, proposed programme, signature of the dean/director/head and a seal).
- Fill in the application form and attach your CV and formal invitation letter to it.
- Once you receive a confirmation that your nomination has been accepted, get in touch with the host faculty/institute and negotiate your visit programme (in detail).
- Fill in an application for a visa invitation (this document will be sent to you by the HSE University once you know the exact dates of your visit).
- Receive a scan of your visa invitation or its original if the relevant embassy or visa centre requires it (2 and 15 working days, respectively, once you have sent an application for a visa invitation).
- Apply for a Russian visa (your visa application will be processed as per the timeframe stated on the website of the given embassy).
- Come and visit the HSE University and enjoy your stay with us. If you have any difficulties, feel free to contact our team at firstname.lastname@example.org.
- If you stay in Russia for more than 7 working days, you must get registered with the Russian migration services.
- Fill in the survey sent to you by an EU server (so that they can assess the quality of your visit).
Outgoing Mobility (visits from HSE University)
If you are planning a teaching visit to a partner university, please take the following steps:
- Check up the Open Calls section where mobility opportunities and requirements are stated.
- Get in touch with the prospective host University (the department or the faculty you are interested in visiting) and discuss a draft programme for your visit, as well as how you may be involved in teaching activities (e.g., a lecture, a co-taught seminar, consultations for students writing a paper or thesis on your area of study, etc.).
- Ask the faculty at the host University to issue an invitation letter (a formal document that contains your full name and position, the proposed programme, planned dates of your visit, the signature of the dean/director/head and a seal). Please note that this letter does not mean that you are officially accepted.
- Apply for the call (upload all the documents required), the aplication form is available in the description of the call.
- Once you receive a confirmation that you have been accepted (this letter will be sent to you from email@example.com), get in touch with the host faculty/institute and negotiate your visit programme (in detail). Please note that you will most likely need to pay the expenses in advance and be subsequently reimbursed. Therefore, we strongly urge you to clarify these terms and conditions with the host university.
- Request a visa invitation at the host university (if needed).
- Apply for a visa.
- Document your absence as a business trip (follow the guidelines specified here).
- Visit the partner university to take part in the mobility programme.
- Fill in the survey sent to you by an EU server (so that they can assess the quality of your visit) + the report form on this page.
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